Privacy Policy

Last updated: 21 December 2025

EquipRegistry is committed to protecting the privacy and personal data of all users of its platform. This Privacy Policy explains what data we collect, why we collect it, and how we safeguard it.

1. Who We Are

EquipRegistry is a global registry for heavy and small equipment, designed to prevent theft, fraud, and insurance risk. The platform supports owners, rental companies, insurers, and other professional parties by providing equipment verification and status checks.

2. What Data We Collect

• Account and contact information: name, company name, email address, country or region, and user role.
• Equipment data: serial numbers, equipment type, year of manufacture, registration status, and documentation proving legal origin (if provided).
• Technical data: IP address (anonymised where possible), browser type, device information, and date/time of access.

3. Purpose of Processing

• Registering and verifying equipment
• Displaying verification and status results
• Preventing fraud and theft
• Improving platform functionality and demonstrations
• Communicating with users where applicable
• Meeting legal and compliance obligations

4. Legal Basis

Personal data is processed based on performance of a contract, legitimate interest (such as fraud prevention and security), legal obligations, or user consent where applicable.

5. Data Sharing

EquipRegistry does not sell personal data. Data may only be shared with authorised partners where contractually agreed, when legally required, or with technical service providers under strict data processing agreements.

6. International Transfers

As a global platform, data may be processed outside the European Union. Appropriate safeguards are applied in accordance with GDPR requirements, including standard contractual clauses.

7. Data Security

We apply appropriate technical and organisational measures, including encryption, access controls, monitoring, and secure hosting environments.

8. Data Retention

Personal data is retained only as long as necessary for the purposes for which it was collected, unless longer retention is required by law.

9. Your Rights

• Access your personal data
• Request correction or deletion
• Restrict or object to processing
• Request data portability

10. Cookies

EquipRegistry uses only functional and analytical cookies necessary for platform operation. No advertising or tracking cookies are used.

11. Changes

This Privacy Policy may be updated to reflect changes in legislation or platform functionality. The most recent version will always be available on the website.

12. Contact

For privacy-related questions or requests, please contact:

Email: privacy@equipregistry.com