Privacy Policy

EquipRegistry is a digital asset registration and verification platform designed to help prevent theft, fraud, ownership disputes, and double financing of vehicles, equipment, bicycles, e-bikes, electric scooters, trailers, machinery, energy assets, and other registered assets.

The data controller is:

We collect personal data and asset-related data necessary to provide our services.

We use your data to:

• Create and manage user accounts
• Register and verify assets
• Generate digital asset passports
• Support fraud prevention, theft detection, and dispute handling
• Provide public verification services
• Process payments and invoices
• Respond to support requests and service communications
• Enable ownership transfer, validation reminders, and data freshness workflows
• Meet legal, tax, and compliance obligations

EquipRegistry uses a layered access model to balance transparency and privacy.

Public search and verification are intentionally limited to protect users while still allowing third parties to verify key asset information.

We process personal data under one or more of the following legal bases under the GDPR:

• Performance of a contract
• Compliance with legal obligations
• Legitimate interests, including fraud prevention, platform security, asset verification, and business continuity
• Consent, where required

We may share data with:

• Insurance companies
• Banks or finance providers
• Rental and leasing companies
• Trusted partners involved in verification or registration workflows
• Hosting, analytics, payment, email, invoicing, and technical service providers
• Law enforcement or public authorities when legally required or justified

We do not sell personal data.

Payments may be processed through third-party payment providers such as Stripe or temporary manual payment workflows where applicable.

• EquipRegistry does not store full card or payment details
• Payment providers process payment information under their own compliance frameworks
• Invoices may be generated for customers
• VAT handling may be automated where applicable, including VAT number validation for business customers

We retain personal data only as long as necessary for the relevant purpose.

• Account data may be kept while the account remains active
• Registration and passport data may be kept while the passport exists or remains relevant for verification, audit, fraud prevention, or ownership history purposes
• Tax and invoice records may be kept for the legally required period
• Fraud, theft, dispute, and law-enforcement related records may be kept longer where justified

We apply appropriate technical and organisational security measures, including:

• Encrypted passwords
• Access control and role-based access
• Secure hosting and infrastructure
• Logging and monitoring where appropriate

No system is completely risk-free, but we take reasonable measures to protect data.

Depending on applicable law, you may have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Receive a copy of your data where applicable

To exercise your rights, contact us at info@equipregistry.com.

EquipRegistry may use essential cookies and limited analytics technologies.

• Essential cookies for login and session handling
• Privacy-friendly analytics tools to understand platform usage and performance
• We do not use advertising cookies without the required legal basis

Because EquipRegistry is intended to operate internationally, some data may be processed outside the European Economic Area through service providers that apply appropriate safeguards where required.

As the platform grows, EquipRegistry may introduce features such as:

• Ownership transfer workflows
• Verification renewal reminders and expiry statuses
• Partner dashboards for insurers, banks, dealers, or rental companies
• API access for enterprise users
• QR-based passport verification
• Fraud alerts, sightings, and theft-related reporting flows

We may update this Privacy Policy from time to time. The latest version will always be published on this page with the updated date.

For privacy-related questions or requests, please contact: